10 Best Business Cover Letter Template Samples to Impress Employers

Are you tired of staring at a blank page every time you need to craft a business cover letter? Look no further because we’ve got you covered! Our business cover letter template guarantees to make the process of writing a cover letter quicker and easier. It includes everything you need, from the essential elements to the professional formatting. Plus, you can find multiple examples to guide you along the way. Editing our templates to fit your specific needs is a breeze! Say goodbye to the frustration of writing business cover letters, and hello to a perfectly crafted one in no time. Let’s face it; you’re busy, and your time is valuable. So don’t waste it on formatting and structure; use our template and focus on the content that truly matters.

The Best Structure for a Business Cover Letter Template

If you’re applying for a job, the first impression is everything—and your cover letter is the first thing a potential employer will see. That’s why it’s critical to structure your cover letter template correctly. By using a tried-and-true structure, you’ll present yourself as a polished professional, and you’ll ensure that you cover all the essential information without overwhelming your reader.

To start, you need to format your cover letter correctly. Use a professional font like Times New Roman or Arial and make sure the font size is between 10 and 12 pts. Your cover letter should be one page or less, so use a standard 8.5 x 11-inch paper. Don’t forget to include your contact information at the top of the page, including your name, phone number, email address, and mailing address.

Next, start your cover letter with a greeting. It’s best to address the hiring manager by name if possible, so do some research and find out who you’ll be addressing your cover letter to. If you can’t find a contact name, you can use a more generic greeting like “Dear Hiring Manager.”

After your greeting, start your first paragraph by introducing yourself and stating the position you’re applying for. Be clear and concise, and focus on the skills and experiences that make you an excellent candidate for the job. Your first paragraph should grab the reader’s attention and make them want to keep reading.

In the second paragraph, expand on your qualifications and expertise. Use examples from your experience that demonstrate how you would excel in this particular role. Be specific and show the employer that you’ve done your research on the company and the job requirements. Make sure you use keywords from the job post to show that you’re a good fit for the position.

In your third paragraph, highlight your interest in working for the company and your knowledge of their values and mission. Use this paragraph to show that you’re not just looking for any job – you’re genuinely interested in working for this particular employer.

Finally, end your cover letter with a professional closing and your signature. Thank the hiring manager for their time and consideration, and let them know that you look forward to hearing from them. Don’t forget to proofread your cover letter carefully and make sure there are no typos or errors.

In conclusion, following a solid cover letter template structure is key to standing out from the competition and impressing potential employers. By using a professional font, formatting your letter correctly, and focusing on the right content in each paragraph, you can create a winning cover letter that gets you noticed and helps you land your dream job.

Business Cover Letter Templates

Template 1: For Job Application

Dear Hiring Manager,

I am writing to apply for the position of Marketing Manager at your esteemed organization. As an experienced marketing professional, I believe that my skills and expertise would make a valuable contribution to your team.

In my previous position as a Marketing Manager at XYZ Company, I successfully led a team of marketers and created an effective marketing strategy that led to a 50% increase in sales within the first year. I am confident that I can bring similar results to your organization by utilizing my skills in marketing research, branding, and content creation.

Thank you for considering my application. I am excited for the opportunity to bring my skills and experience to your team.


John Doe

Template 2: For Business Proposal

Dear [Recipient’s Name],

I am writing to propose a business partnership between our organizations. After conducting research on your organization and its needs, I believe that our services can help you achieve your goals.

Our team at [Your Organization] specializes in [Your Services], and we have a proven track record of success in providing these services to similar organizations. By working together, we can create a customized solution that meets your specific needs.

Thank you for considering our proposal, and we look forward to discussing the opportunity further.


[Your Name]

Template 3: For Networking

Dear [Contact’s Name],

I hope this letter finds you well. I am reaching out because I am interested in connecting with you and learning more about your experiences in your industry.

I am particularly interested in opportunities for professional development and networking, and I believe that your expertise and insights would be valuable in helping me achieve my goals.

Thank you for taking the time to consider my request, and I look forward to hearing from you soon.


[Your Name]

Template 4: For Recommendation

Dear [Recipient’s Name],

I am writing to recommend [Name of Person Being Recommended], who I have had the pleasure of working with for [Length of Time]. [He/She] was a valuable member of my team, and [his/her] contributions were instrumental in achieving our goals.

[Name of Person Being Recommended] is a hardworking and dedicated professional with exceptional [Skills]. [He/She] consistently exceeds expectations and is a true asset to any organization.

I am confident that [Name of Person Being Recommended] would make a valuable addition to your team, and I highly recommend [him/her] for any opportunities that may arise.


[Your Name]

Template 5: For Follow-Up After Interview

Dear [Interviewer’s Name],

I wanted to take a moment to thank you for the opportunity to interview for the [Position] role at [Company Name]. I appreciated the chance to discuss my skills and experience in more detail and to learn more about the organization.

I am very interested in the role, and I believe that my skills and expertise would make a valuable contribution to your team. I am excited about the possibility of joining the [Company Name] team and further discussing how I can contribute to the organization.

Thank you again for your time, and I look forward to hearing from you soon.


[Your Name]

Template 6: For Business Request

Dear [Recipient’s Name],

I am writing to request [Your Request]. [Reasons Why the Request is Important]. I believe that [Your Request] would be beneficial for [Recipient’s Organization] in achieving [Goals].

I am willing to provide [Details About Your Offer]. Please let me know if you have any questions or require any additional information.

Thank you for considering my request, and I look forward to hearing from you soon.


[Your Name]

Template 7: For Congratulations

Dear [Recipient’s Name],

I wanted to take a moment to offer my congratulations on [Achievement]. [Recipient’s Name] should be very proud of [His/Her] accomplishments, and [His/Her] hard work and dedication have certainly paid off.

[Achievement] is no small feat, and [Recipient’s Name] should be commended for [His/Her] outstanding achievement. I have no doubt that [He/She] will continue to excel in [His/Her] endeavors, and I wish [Recipient’s Name] all the best in [Future Endeavors].

Congratulations again!


[Your Name]

Tips for Writing an Effective Business Cover Letter

1. Keep it concise – Business cover letters should be no longer than one page. Be sure to highlight your most relevant skills and experience while keeping the tone professional and to the point. Avoid using long-winded, flowery language that can detract from the message you are trying to convey.

2. Address it to the right person – Make an effort to address your cover letter to a specific person and avoid using generic terms like “To Whom it May Concern.” Research the company and find out who is in charge of hiring for the position you are applying for. This shows that you have taken the time to do your homework and are truly interested in the position.

3. Highlight your achievements – Rather than just listing your job responsibilities, highlight specific achievements that demonstrate your skills and experience. Use numbers and quantitative data to back up your claims. For example, “Increased sales by 25% in the first quarter of 2021” is much more impactful than “Managed a sales team.”

4. Make it easy to read – Use bullet points and headings to break up long blocks of text and make your cover letter easier to read. Use a clear and legible font such as Arial or Times New Roman in a size no smaller than 10pt. Avoid using bright colors, fancy fonts or images.

5. Customize it for each job – Tailor your cover letter to the specific job you are applying for. Research the company and the position and use the information you gathered to show why you are the best candidate for the job. This demonstrates that you have a genuine interest in the company and are not sending out a generic cover letter to multiple employers.

Business Cover Letter Template FAQs

What should I include in a business cover letter?

A business cover letter should introduce yourself and explain why you are interested in the position. Clearly state any qualifications or experience that make you a good fit and include any relevant attachments or supporting materials.

What is the proper length for a business cover letter?

Business cover letters should be no longer than one page and contain only the most essential information. Keep the focus on what makes you a strong candidate and how your experience and skills align with the requirements of the job.

Can I use a template for my business cover letter?

Absolutely! Business cover letter templates can be a great starting point for crafting a professional and effective cover letter. Just be sure to customize the template with your own personal details and modify the content to fit the specific requirements of the job.

Is it important to address my business cover letter to a specific person?

If possible, it is always preferable to address your business cover letter to a specific person rather than using a generic salutation. This shows that you have done your research and are genuinely interested in the position.

Should I mention my salary requirements in my business cover letter?

It’s generally not a good idea to mention your salary requirements in a business cover letter, as it can make you appear presumptuous or put you at a disadvantage during salary negotiations. Instead, wait until the employer brings up the topic of salary and be prepared to negotiate based on your experience and the industry standards.

How can I make my business cover letter stand out?

To make your business cover letter stand out, be sure to customize the content to show your knowledge of the company and your enthusiasm for the position. Use concrete examples to highlight your skills and experience, and avoid generic or cliché statements that could apply to any job seeker. Finally, proofread your letter carefully to avoid grammatical errors and typos.

How soon should I follow up on my business cover letter?

It’s generally a good idea to follow up on your business cover letter after a week or two, either by phone or email. This shows your continued interest in the position and can help keep you top of mind for the employer. Just be sure to avoid being too pushy or aggressive in your follow-up communications.

Wrap it up!

Well, that’s it for today’s article about business cover letter templates. We hope you’ve found the information helpful, and that it’s given you some inspiration for creating your own standout cover letter. Remember, it’s important to tailor your cover letter to the specific job you’re applying for, so make sure to take the time to research the company and job description before writing. Thanks for reading, and we’ll see you again soon for more job hunting tips and career advice!