5 Business Letter Footer Templates to Impress Your Clients

In today’s fast-paced business world, it’s vital to create an exceptional and professional looking business letter if you want to make a great impression on your clients or peers. One overlooked detail that can elevate the look of your business letter is the footer template – the area at the bottom of the page where you include your contact details and any other important information.

Having a well-designed business letter footer template not only gives your letter a cohesive look but also showcases your attention to detail and can help enhance your brand image. It’s a small but significant detail that can go a long way in making your business letter stand out from the crowd.

Thanks to the countless examples and templates available online, you can easily find and edit a business letter footer template that suits your needs. Whether you want to include your company’s logo or add clickable social media icons, there’s a template out there that can help you achieve the desired outcome.

So, don’t overlook the importance of your business letter footer template. Take the time to create a well-crafted footer that can help you elevate the look of your business communications and showcase your professionalism. And with the countless examples available online, you’re just a few clicks away from creating a stunning footer that grabs attention, enhances your brand, and helps you achieve your business goals.

The Best Structure for Business Letter Footer Template

When it comes to formatting your business letter, the footer is just as important as the header and body. The footer provides essential information about your company, your contact details, and your message’s legal aspects. A well-structured footer template reflects professionalism and consideration for your reader’s needs. In this article, we will go through the best structure for your business letter footer template.

First, your footer should start with a horizontal line that separates the body and the footer. This line creates a clear visual break that indicates the end of your message. You can use a simple formatting tool like “______” or “——” to create this line.

The first element in your footer template should be your company’s logo or a small graphic that represents your brand. This element should be aligned to the left side of your footer and be scaled to a small size to avoid overwhelming your reader. Place it a couple of spaces below your horizontal line to create a clear separation between your message and your branding identity.

Next, include your company’s name, address, phone number, and email address. Use a smaller font size compared to your body and place these details in the middle part of your footer. Break this information down into several lines to make it easier to read.

If you have a website, include it in your footer as well. Make sure to format it as a hyperlink and underline the text to indicate that it is clickable. This will make it easier for your readers to access your website and learn more about your products or services.

Now, let’s move to the legal aspect of your footer. If you’re sending a formal or legal business letter, include a disclaimer or confidentiality statement. This statement should be brief and concise and placed in the bottom right corner of your footer. A typical confidentiality statement can read as follows: “Confidentiality Notice: This message and its attachments are intended solely for the use of the addressee and may contain privileged or confidential information. If you are not the intended recipient, any disclosure, copying, or distribution of this message is strictly prohibited.”

In conclusion, a well-structured footer template enhances the professional presentation of your business letter. It includes a horizontal line to separate the body and footer, your company logo, contact details, website, and legal disclaimer. Follow these guidelines, and you’re sure to create a footer template that reflects professionalism and consideration for your reader.

Business Letter Footer Templates

Letter of Recommendation for Colleague

Dear Hiring Manager,

I am writing to highly recommend my colleague, [Name]. [Name] has been a valuable member of our team for [Timeframe], and has consistently demonstrated [Qualities]. [He/She] would be a tremendous asset to your organization and I have no doubt that [he/she] will excel in [Position].

Thank you for considering [Name] for this opportunity.


[Your Name]

Letter of Resignation

Dear [Manager’s Name],

I am writing to inform you that I will be resigning from my position as [Position] effective [Last Day of Work]. This was not an easy decision, but I have accepted a new opportunity that aligns with my career goals.

I want to express my gratitude for the support and guidance you have provided me during my time here. I have learned so much from you and the team, and will always value the experience I gained at [Company Name]. Please let me know if there is anything I can do to ensure a smooth transition during my remaining time here.

Thank you again for everything.


[Your Name]

Letter of Introduction for New Hire

Dear [Team Name],

I am pleased to introduce our newest team member, [New Hire Name]. [He/She] comes to us with [Experience/Qualifications], and I am confident that [he/she] will be a valuable asset to our team.

Please join me in welcoming [New Hire Name] to the team. [He/She] will be responsible for [Responsibilities]. If you have any questions or need assistance, please feel free to reach out to [New Hire Name].

Thank you,

[Your Name]

Letter of Appreciation to Employee

Dear [Employee Name],

I wanted to take a moment to express my appreciation for all of the hard work you have put into [Project/Task]. Your dedication and commitment to excellence have not gone unnoticed. [Insert specific examples of how the employee has contributed to the success of the project/task].

Your contributions have been invaluable, and I wanted to personally thank you for all that you have done. Your hard work and commitment to excellence have set an example for the rest of the team to follow.

Thank you again for everything.


[Your Name]

Letter of Condolence to Employee

Dear [Employee Name],

I was deeply saddened to learn of the passing of your [Relationship to Deceased]. Please accept my sincerest condolences during this difficult time. [Insert a personal message of sympathy, offer support, and recognize that they will need time to grieve].

Please know that you have the support of our entire team during this difficult time. We are here to assist in any way that we can, and I encourage you to reach out to me or any other member of the team if you need anything.

Sending thoughts and prayers to you and your family.


[Your Name]

Letter of Inquiry for Potential Partnership

Dear [Recipient Name],

I am writing to inquire about the possibility of developing a partnership between our companies. [Insert brief description of your company and reason for the inquiry].

I believe that there may be a synergy between our organizations and that we may be able to achieve mutual benefits through a partnership. I would love the opportunity to discuss this further with you, and would be happy to provide any additional information you may need.

Thank you for your consideration, and I look forward to hearing back from you.

Best regards,

[Your Name]

Letter of Complaint regarding Product or Service

Dear [Company Name],

I am writing to express my dissatisfaction with [Product/Service] that I received from your company. [Insert specific complaints, issues, and reasons for your dissatisfaction].

I was extremely disappointed with the [Product/Service], and expected a higher level of quality from your company. I would appreciate it if you could address these issues as soon as possible, and provide a resolution that is satisfactory to me.

Thank you for your attention to this matter.


[Your Name]

Tips for an Effective Business Letter Footer Template

When crafting a business letter, it is crucial to pay attention to the footer you use. The footer is an essential part of the letter as it provides information on how to contact the sender, which can be necessary for future communication. The following are tips to help you create an effective business letter footer template.

Include Contact Information

The primary function of a footer is to provide contact information that represents your brand identity. Include your company’s name, address, phone number, and email address. Ensure that all the information is correct and up-to-date, as it is what recipients will use to reach out to you later on.

Add Your Professional Designation

Another tip is to include your professional designation in your business letter footer template. Mention your title, along with your company’s name, as it adds a level of authority and credibility that is vital for building a positive and lasting relationship with your clients.

Link to Your Social Media

With social media being an essential aspect of modern communication, it would be beneficial to include social media links in the footer. Provide links to your professional profiles, such as LinkedIn and Twitter, to encourage clients to connect with you on those platforms, increasing your visibility.

Use Correct Formatting

Formatting is crucial in creating an effective footer for your business letter. Avoid using fancy or cursive fonts, and instead, stick to standard fonts like Arial or Times New Roman. Use an appropriate font size that is legible and easy to read. Also, ensure that you align all the footer information either to the left, center, or right.

Be Consistent

Finally, ensure that you are consistent in your footer design. Consistency would mean that every business letter follows a specific structure and design. It establishes your brand identity and promotes a professional image, which builds and fosters trust.

These tips will help you create an effective business letter footer template that represents your brand and identity positively. By following them, you can enhance your professional communication and build meaningful relationships with clients.

Frequently Asked Questions about Business Letter Footer Template

What is a business letter footer template?

A business letter footer template is a pre-made design used at the end of a business letter to provide important contact and branding information.

Why is a business letter footer important?

A business letter footer provides essential contact information, including the company’s name, address, phone number, and email address. It also reinforces your brand identity and enhances the professional appearance of the letter.

Where can I find a business letter footer template?

You can find a business letter footer template online or create your own in Microsoft Word or other document editing software. Many business letter templates also include a pre-made footer design.

Can I customize a business letter footer template?

Yes, you can customize a business letter footer template to include your company’s logo, colors, and other branding elements. You can also add or remove contact information as needed.

What contact information should be included in a business letter footer?

A business letter footer should include the company’s name, address, phone number, and email address. You may also include social media links and your website URL.

What is the best font size for a business letter footer?

The font size for a business letter footer typically ranges from 8 to 12 points, depending on the font and the amount of information included. It should be small enough to fit on one or two lines but large enough to be legible.

Can I use a different footer design for each business letter?

Yes, you can use different footer designs for each business letter if desired. However, it’s important to maintain a consistent overall look and feel to reinforce your brand identity.

Put Your Best Foot Forward with a Business Letter Footer Template

Well, there you have it folks: all you need to know about designing a professional and polished business letter footer. Hopefully this article has been helpful in streamlining your business communication and improving your branding efforts. Remember, your footer is the last thing your reader will see – so make it count! Thanks for reading and don’t forget to check back for more articles to help you take your business to the next level.