Writing a resignation letter can be challenging, especially if you’re unsure about the right format and language to use. Fortunately, there’s a solution – a business writing professional resignation letter template. This tool is perfect for anyone who wants to resign from their job in a courteous, professional manner. With this template, you’ll have access to examples that you can edit as needed to create a customized letter that meets your particular situation. So if you’re thinking of resigning soon, check out this professional resignation letter template and make the process simpler and more efficient.
Best Structure for a Professional Resignation Letter Template
When it comes to resigning from a job, it’s important to do it professionally. Writing a resignation letter is a key step in the process, but it can be difficult to know where to start. To help you with this task, here is a professional resignation letter template that uses Tim Ferris writing style.
First Paragraph: Start with a formal opening that includes your intention to resign, along with the date of your last day of work. This is also a good opportunity to express your gratitude for the opportunities you were given during your time with the company.
Second Paragraph: Provide your reasons for leaving, but keep it brief and professional. You can choose to mention a new opportunity, a career change, or personal reasons that have compelled you to make this decision. Remember to maintain a positive tone and avoid negative comments about your current or former employer.
Third Paragraph: Consider offering to help during the transition process. This can include training a replacement, being available for questions, or completing outstanding tasks before you leave. Emphasize your willingness to ensure a smooth handover of your duties, and be sure to thank your colleagues and managers for their support during your time with the company.
Fourth Paragraph: End your letter with a positive note, reiterating your appreciation for the organization and expressing your hopes for their continued success. Add your contact information so they can reach out if needed, and sign off with a respectful closing.
Using this template will ensure that your resignation letter is professional and respectful, while also highlighting your dedication to the organization and your colleagues. Remember to proofread carefully before sending, and make sure to follow up with any necessary conversations or paperwork related to your departure.
7 Business Writing Professional Resignation Letter Templates
Sample 1: Resignation Due to Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation from my position as [Job Title] at [Company Name]. Unfortunately, I have been experiencing some personal issues that require my full attention and I am unable to continue my employment with the company.
I would like to take this opportunity to thank you for the opportunities and support that I have received during my tenure at [Company Name]. I have learned a tremendous amount from you and appreciate the time you have invested in my professional development. Please know that my decision to resign was not an easy one to make, and I will truly miss working with such a great team.
Thank you once again for everything, and please do not hesitate to contact me if there is anything that I can do to ensure a smooth transition. I wish the company and my colleagues all the best in their future endeavours.
Sincerely,
[Your Name]
Sample 2: Resignation Due to Health Reasons
Dear [Manager’s Name],
It is with regret that I am writing to inform you that I must resign from my position as [Job Title] at [Company Name], effective immediately. Unfortunately, I have been dealing with some health problems that require my full attention, and I am unable to continue working at this time.
I want to take this opportunity to express my gratitude for the support and opportunities that I have received during my time at [Company Name]. The company has been more than just my place of employment; it has been a second home. I am grateful for all the learning and growth opportunities that I have received while working here.
Thank you for understanding my situation. It was not an easy decision to make, but I need to prioritize my health at this time. Please let me know how I can assist in ensuring a smooth transition for the company and my colleagues.
Sincerely,
[Your Name]
Sample 3: Resignation Due to Relocation
Dear [Manager’s Name],
I am writing to inform you of my resignation as [Job Title] at [Company Name], effective [Date]. Unfortunately, I have received an offer to relocate to [City/State/Country] to pursue [Reason for Relocation], and as such, I must resign from my current position.
I want to express my deepest gratitude to you and my colleagues at [Company Name]. During my time at [Company Name], I have learned a great deal and had the opportunity to work with so many incredible people. I will always remember the time spent here and the lessons learned, and the great relationships that I have built while working together.
I will do everything possible to ensure a smooth transition for my replacement. Please do not hesitate to reach out to me if you require any additional information or if there is anything else that I can do to assist with this transition.
Thank you again for everything, and I wish the company continued success in the future.
Sincerely,
[Your Name]
Sample 4: Resignation Due to Career Advancement
Dear [Manager’s Name],
I am writing to inform you that I have accepted a position at another company that aligns with my career goals. Therefore, I must resign from my current position as [Job Title] at [Company Name], effective [Date].
I am incredibly grateful to the company for providing me with the opportunity to develop both personally and professionally during my tenure. I appreciate the trust placed in me and the knowledge and experience I have gained while working here. I will never forget the time spent with my colleagues and the amazing work culture.
I am committed to providing a smooth transition for my replacement. I am available to help train and support him or her during the remaining days of my employment.
I hope that our professional paths cross again in the future and I look forward to staying in touch, and I wish the company the very best.
Best Regards,
[Your Name]
Sample 5: Resignation Due to Better Compensation and Benefits
Dear [Manager’s Name],
It is with mixed emotions that I am submitting my resignation from my position as [Job Title] at [Company Name], effective [Date]. I have received an offer from another company, which provides better compensation, benefits, and working conditions.
I would like to express my deepest gratitude to you and the company for all the opportunities, knowledge, and experience that I have gained during my time here. The company has provided me with an environment of growth, and I am proud to have been a part of the team. Although I will miss my colleagues and the company, my decision to leave is based on my belief that I must provide better financial stability and growth opportunities for myself and my family.
I will assist you and my colleagues in any way possible during this transition. Please let me know how I can be of assistance in ensuring a smooth transition, and how you would like me to transfer my pending works or tasks.
Thank you again for everything and for understanding my decision.
Best Regards,
[Your Name]
Sample 6: Resignation Due to Unresolved Issues
Dear [Manager’s Name],
It is with a heavy heart that I am writing to formally submit my resignation from my position as [Job Title] at [Company Name]. For the past several months, I have made several attempts to come to a resolution regarding some of the issues that I have been facing at the company. Unfortunately, these issues have not been resolved, and I have exhausted all available avenues of resolution.
Despite my longing to continue working with the company, I am left with no other option but to resign from my position. I thank you and the company for all the support and opportunities that you have given me, and I appreciate the relationship that we have developed together. I bear no ill feelings or regrets but believe that it is time for me to embark on a new journey that aligns with my professional and personal goals.
Lastly, please let me know how I can make this transition as smooth as possible in my remaining time of employment. I will do everything possible to ensure a seamless transition and will be available for any assistance or queries you may have.
Thank you again for everything
Sincerely,
[Your Name]
Sample 7: Resignation Due to Retirement
Dear [Manager’s Name],
It is with mixed emotions that I am writing to inform you that it’s time for me to retire from my position as [Job Title] at [Company]. My last day of work will be on [Date] which I believe will ensure enough time for my replacement to transition into the company.
I have spent extremely enjoyable and fruitful years with the company. I cherish the memories of spending time with my colleagues and learning from talented professionals like you. I feel incredibly fortunate to have been a valued member of such a fantastic organization, and I remain grateful to you and the Company for every opportunity and support given to me, which made me who I am today.
I will do my best to make this transition as smooth as possible for my replacement and follow all the procedures accordingly to handover all the relevant works and pending projects.
I hope we stay in touch and wish nothing but the best for you and the Company’s bright future.
Thank you and goodbye
Best Regards,
[Your Name]
Tips for Writing a Professional Resignation Letter
1. Keep it brief and to the point
When writing a resignation letter, it is important to stay concise and to the point. State clearly that you are resigning, the date when your resignation will take effect, and express gratitude for the opportunity you have had with the company.
2. Remain professional
Regardless of your reason for leaving the company, it is important to remain professional in your resignation letter. Avoid any negativity or criticism of the company or your colleagues, and instead, focus on the positive experiences you have had during your time with the company.
3. Offer to help with the transition
To facilitate a smooth transition, offer to help with any necessary tasks or training during your remaining time at the company. This can show your commitment to the success of the company even after you have left.
4. Provide contact information
Be sure to provide your contact information, such as your phone number and email address, so that your employer can reach you if they have any questions or need further assistance.
5. Proofread carefully
Before submitting your resignation letter, make sure to proofread it carefully for any errors or typos. A well-written and error-free resignation letter can leave a positive lasting impression on your employer.
6. Follow up with a conversation
Consider following up your resignation letter with a conversation with your employer, either in person or over the phone. This can provide an opportunity to discuss your reasons for leaving more openly, express your appreciation for the company, and ensure a smooth transition.
In conclusion, writing a professional resignation letter takes careful thought and consideration. By following these tips, you can ensure that your resignation letter is respectful, professional, and helpful in maintaining a positive relationship with your employer even after you have left.
Frequently Asked Questions – Business Writing Resignation Letter
How do I start writing my resignation letter?
The first step is to include the current date and address it to your employer. Begin by stating that you are resigning from your position effective (insert date). Make sure to express your gratitude for the opportunity and learnings you gained while working for the company.
What should I include in my resignation letter?
You should start with a proper salutation, followed by a brief explanation of your decision. State the effective date of your resignation, express your appreciation for the company and its employees, and offer your willingness to help in the transition process. You also need to include your contact details for future communication.
Do I need to give a reason for resigning in my resignation letter?
It is not required but it is always better to provide a brief and honest reason for resigning. It can help your employer understand and acknowledge the reason for your departure and improve their management skills.
Who should I address my resignation letter to?
You should address your resignation letter to your direct supervisor or manager. If you report to more than one person, address it to the higher-ranking manager or human resource department depending on the company’s policy.
What should I avoid including in my resignation letter?
Avoid being negative, emotional or critical of the company, its managers or colleagues. Keep your letter short and professional, and don’t make it too personal by sharing too much information about your future plans or reasons for leaving.
Do I need to hand in a hard copy of my resignation letter?
This depends on the company’s policy. Some companies may require a hard copy, while others may accept an electronic copy through email. Check with your employer’s HR department on their preferred method of resignation letter submission.
Should I give notice before resigning?
It is standard protocol to provide a notice period of at least two weeks before leaving your current position. This gives your employer enough time to look for a replacement or make necessary arrangements for a smooth transition for the team.
Wrap it Up!
That’s it, folks! You now have a professional resignation letter template in your arsenal ready to be used whenever you need it. Remember to always make sure your resignation letter is concise, to the point, and shows gratitude to your employer. Thanks for reading and we hope to see you again soon. Happy job hunting!