If you’re reading this article, chances are that you’re on the hunt for a character reference letter office template. Whether you’re writing one for a colleague, employee, or friend, this type of letter can be incredibly valuable in showcasing an individual’s skills, experience, and character. But why start from scratch when you can have a reliable template at your fingertips? In this article, we’ll provide you with a character reference letter office template that you can use as a starting point and edit as necessary. Plus, we’ll throw in some examples to help guide you through the process. So, whether you’re in urgent need of a character reference or simply want to be prepared for future requests, read on to discover how to streamline your letter writing with a dependable template.

The Best Structure for a Character Reference Letter Office Template

Character reference letters are an essential part of a job application process, especially if a candidate has little or no previous work experience. It’s the perfect opportunity for the candidate to showcase their personality traits, character, and work ethic. As the person writing the letter, it’s important to structure the letter effectively to ensure the recipient can easily understand why the candidate is suitable for the job.

The following is a suggested format for a character reference letter office template:

Paragraph 1: Open your letter by introducing yourself and explaining your relationship with the candidate. State how long you have known the candidate and in what capacity. The recipient will want to know who you are and why your opinion matters.

Paragraph 2: In this paragraph, focus on the candidate’s abilities, skills, and work ethic. Be specific, and provide examples of how the candidate has demonstrated these traits in the past. The recipient wants to know what makes the candidate unique and different from other applicants.

Paragraph 3: In this paragraph, mention the candidate’s personal qualities and attributes. Explain how the candidate has handled challenges and conflicts in the past and highlight their problem-solving skills. It’s important to mention any experiences where the candidate has acted with integrity, honesty, and compassion.

Paragraph 4: Here, you can summarize the letter by restating why the candidate is suitable for the job. Emphasize the candidate’s personal qualities and how they will benefit the company. Provide your contact information to allow for further communication if needed.

Closing: End the letter with a closing statement and express your willingness to provide more information about the candidate if needed. Sign the letter and leave your phone number and email address.

To wrap up, a character reference letter office template should be well-structured and focused on the candidate’s abilities, skills, personality traits, and work ethic. Using the above format will ensure that the letter is easy to read, concise, and effective in showcasing the candidate’s suitability for the job.

Character Reference Letter Office Templates

Character Reference Letter for Employee

Dear Hiring Manager,

I am writing this letter to recommend [employee’s name] for any position in your organization. [Employee’s name] worked under my supervision at [company’s name] for [duration of employment]. During this time, [he/she] demonstrated [his/her] exceptional work ethic, attention to detail, and willingness to learn new things.

[Employee’s name] always met [his/her] deadlines and produced high-quality work. [He/She] was also able to take constructive feedback and used it to improve [his/her] performance. [He/She] was a valuable member of our team and consistently contributed to our success.

I highly recommend [employee’s name], as I am confident that [he/she] will be an asset to any organization. If you have any further questions, please do not hesitate to contact me.

Best regards,

[Your name]

Character Reference Letter for Volunteer

Dear [Volunteer Coordinator’s name],

I am writing to recommend [volunteer’s name] for any volunteer opportunities that you may have available. [He/She] has been volunteering with [organization’s name] for [duration] and has made a significant impact on our programs.

[Volunteer’s name] has shown great dedication, enthusiasm, and compassion for the people we serve. [He/She] consistently shows up on time and follows through with [his/her] assignments. [He/She] has also shown leadership skills by organizing events and coordinating volunteers.

I highly recommend [volunteer’s name] as a volunteer and believe that [he/she] would make a positive contribution to any organization. If you have any further questions, please do not hesitate to contact me.

Best regards,

[Your name]

Character Reference Letter for Internship

Dear Internship Coordinator,

I am writing to recommend [student’s name] for any available internships. [He/She] was a student in my [class name] class at [university’s name] and demonstrated excellent academic performance and dedication to learning.

[Student’s name] has a strong work ethic and is always eager to take on new challenges. [He/She] has a positive attitude and works well with others. [He/She] has also demonstrated leadership skills by organizing study groups and participating in extracurricular activities.

I believe that [student’s name] would be an excellent intern and would make a positive contribution to your organization. If you have any further questions, please do not hesitate to contact me.

Best regards,

[Your name]

Character Reference Letter for Graduate School

Dear Graduate Admissions Committee,

I am writing to recommend [student’s name] for admission to your graduate program. [He/She] was a student in my [class name] class at [university’s name] and demonstrated excellent academic performance and dedication to learning.

[Student’s name] has a strong work ethic and is always eager to take on new challenges. [He/She] has a positive attitude and works well with others. [He/She] has also demonstrated leadership skills by organizing study groups and participating in extracurricular activities.

I believe that [student’s name] has the skills, knowledge, and passion to excel in your program. [He/She] has already demonstrated a commitment to [specific field of study] and I am confident that [he/she] will make significant contributions to your program.

If you have any further questions, please do not hesitate to contact me.

Best regards,

[Your name]

Character Reference Letter for Scholarship

Dear Scholarship Committee,

I am writing to recommend [student’s name] for the [scholarship name] scholarship. [He/She] was a student in my [class name] class at [university’s name] and demonstrated excellent academic performance and dedication to learning.

[Student’s name] has a strong work ethic and is always eager to take on new challenges. [He/She] has a positive attitude and works well with others. [He/She] has also demonstrated leadership skills by organizing study groups and participating in extracurricular activities.

I believe that [student’s name] is an excellent candidate for this scholarship. [He/She] has already demonstrated a commitment to [specific field of study] and I am confident that [he/she] will make significant contributions to [his/her] chosen field.

If you have any further questions, please do not hesitate to contact me.

Best regards,

[Your name]

Character Reference Letter for Immigration

To Whom It May Concern,

I am writing this letter to support [applicant’s name]’s application for immigration to [destination country]. [He/She] has been a friend and colleague for [duration], and I am confident that [he/she] would make a positive contribution to [destination country].

[Applicant’s name] has a strong work ethic and is dedicated to [his/her] profession. [He/She] is honest, reliable, and has a positive attitude towards life. [He/She] is also passionate about learning and improving [his/her] skills.

I believe that [applicant’s name] would make a positive contribution to [destination country] and would be an asset to any organization. If you have any further questions, please do not hesitate to contact me.

Best regards,

[Your name]

Character Reference Letter for Legal Proceedings

To Whom It May Concern,

I am writing this letter in support of [defendant/plaintiff’s name] in [legal proceeding name]. [He/She] is a [friend/colleague/employee] who I have known for [duration].

[Defendant/Plaintiff’s name] has always demonstrated honesty, integrity, and a strong sense of responsibility. [He/She] is also a person of good character and has always conducted [himself/herself] in a professional manner. [He/She] has never been involved in any illegal or unethical activities.

I am confident that [defendant/plaintiff’s name] will be able to explain [his/her] version of events and will be able to prove [his/her] innocence/guilt. If you have any further questions, please do not hesitate to contact me.

Best regards,

[Your name]

Tips for Creating a Strong Character Reference Letter for an Office Template

– Address the letter to the appropriate person and provide their title and company.


– Begin by introducing yourself and explaining your relationship to the person you are recommending.


– Describe the qualities and skills that make the person an excellent candidate for the role they are applying for.


– Be specific and provide examples of when you have witnessed the person demonstrate those qualities and skills.


– Discuss their work ethic, reliability, and any unique contributions they have made in their previous work environments.


– Additionally, mention any relevant achievements or awards the person has earned during their career.


– Include a closing statement that reiterates your recommendation and contact information in case the recipient has any questions.

– Use proper formatting and proofread for errors before submitting the letter to ensure it looks professional.


– If you are unsure of what to write, look for character reference letter templates to help guide you through the process.


– Try to avoid using cliches or overly generic statements in the letter, as this can weaken the impact of your recommendation.


– Focus on the person’s strengths and avoid negative comments or criticisms, as this can weaken the overall effectiveness of the letter.


– Keep the letter concise and to the point- typically, one page is sufficient for a character reference letter.

– Make sure to obtain the person’s permission before writing the letter and get any necessary information from them regarding the position they are applying for.


– Properly address any potential concerns the recipient may have that could negatively affect the person’s chances. For example, if the person has a gap in their employment history, address this directly and provide any relevant context that may help the recipient view the candidate in a positive light.


– Finally, do not exaggerate or provide false information in the letter- this can harm the person’s chances in the long run, and damage your reputation as a reference in the future.

Frequently Asked Questions about Character Reference Letter Office Template

What is a character reference letter?

A character reference letter is a document written by someone who knows an individual well, and is willing to vouch for the person’s character and credibility. The letter can be used to support a job application, rental application, or other formal processes where character is a critical factor.

What is a character reference letter office template?

A character reference letter office template is a pre-designed format that can be used to create a character reference letter. Rather than starting from scratch, the template provides a framework that enables the writer to fill in the necessary information, such as the name of the person being referred to, the relationship to the individual, and the qualities of the person that the writer believes will be relevant to the situation.

Where can I find a character reference letter office template?

You can find a character reference letter office template by browsing online, looking at websites that offer free templates that you can download and customize. Alternatively, some software packages such as Microsoft Office may offer built-in templates for character reference letters.

Do I need a character reference letter office template?

No. You can write a character reference letter from scratch if you prefer. However, using a template can be helpful because it provides a structure for the letter and ensures that all the relevant information is included.

What should I include in a character reference letter?

A character reference letter should include an introduction that explains the relationship between the writer and the individual being referred to, a summary of the person’s qualities and accomplishments, and a concluding paragraph that provides an overall assessment of the person’s character and credibility.

Who should I ask to write a character reference letter?

You should ask someone who knows you well and can vouch for your character, such as a former employer, a teacher or professor, a neighbor, or a religious leader. It’s best to choose someone who has a positive impression of you and can offer specific examples of your strengths and qualities.

Is it okay to write a character reference letter for a family member?

Yes, but it’s important to be honest and objective in your assessment. You should avoid being overly biased or emotional and instead focus on providing a fair and accurate overview of the person’s character and credibility.

Wrapping it up!

Well, folks, there you have it – our character reference letter office template! It’s a simple yet effective way to help your colleagues land that dream job or rental property they deserve. Make sure to personalize the template with specifics about the individual you’re vouching for, but overall, the template provides a great framework to get started with. We hope you found this article helpful and that the template comes in handy in the future. Thanks for stopping by, and be sure to check back soon for more useful tips and tricks!