Sample Notarized Letter Template – Download for Free on Business Letters

Looking for the perfect template for your notarized letter can be daunting. You want to make sure the format is correct and legally binding. Fortunately, has a wide array of notarized letter templates that are designed to fit your specific needs. These templates are easy to access and come in different formats making it easy to edit and customize, saving you time and money. With, all you have to do is focus on the details of your letter. So why wait? Check it out now and find the perfect template that suits your needs.

Choosing the Best Structure for Your Notarized Letter

When it comes to writing a notarized letter, having the right structure in place can make all the difference. A well-organized and clearly written letter can help ensure that your message is communicated effectively and that your document is legally binding. Here are some tips for choosing the best structure for your notarized letter:

1. Start with a Clear Introduction: Begin your letter with a clear introduction that states your purpose for writing and sets the context for the rest of your message. This introduction should establish your relationship to the recipient, as well as any relevant background information that might be necessary.

2. Use Strong and Specific Language: In order for your letter to be effective, you need to use clear and specific language that leaves no room for ambiguity. Use concrete examples and specific details to support your claims and make your point.

3. Outline Your Main Points: Once you’ve provided an introduction, it’s important to clearly outline your main points. You can do this by breaking down your message into several sections, each with its own subheading. This can help make your letter more digestible and easier to follow.

4. Provide Supporting Evidence: If possible, provide supporting evidence for your claims. This might include testimonies, statistics, or other relevant data that can help bolster your message and make your case more compelling.

5. End with a Clear Conclusion: Finally, make sure to end your letter with a clear conclusion that summarizes your main points and reiterates your purpose for writing. This conclusion should be concise and to-the-point, leaving no room for interpretation or miscommunication.

By following these tips, you can create a notarized letter that is clear, effective, and legally binding. So whether you’re writing a letter of recommendation, a contract agreement, or any other type of document that requires a notary’s signature, make sure to put these guidelines into practice for the best possible results.

Sample Notarized Letter for Child Custody

Dear Sir/Madam,

I am writing to confirm that I am the legal and biological father of [child’s name]. I am aware that [name of custodian/guardian] is seeking custody of our child and I fully support [his/her] application.

I am confident in [name of custodian/guardian]’s ability to provide for our child’s physical and emotional needs. [He/She] has demonstrated patience, kindness, and responsibility towards our child throughout [his/her] involvement in [his/her] life so far.

I also wish to confirm that I will continue to provide financial support for our child even if custody is awarded to [name of custodian/guardian]. I am fully committed to ensuring that our child’s best interests are upheld and I believe that [he/she] will be in the best possible care with [name of custodian/guardian].

Thank you for your attention to this matter.

[Your name and signature]

Sample Notarized Letter of Recommendation for Employment

To Whom It May Concern,

I am writing to recommend [employee’s name] for employment at your company. [He/She] has worked under my supervision for [Number of years] years as [Position] and [He/She] has always been a valuable and reliable member of my team.

[Employee’s name]’s work ethic is second to none. [He/She] is always punctual and attentive to details, so much that [he/she] had never missed a deadline. [He/She] is also a great communicator and is able to work independently or as part of a team.

During [his/her] time with us, [employee’s name] had a positive impact on our organization, introducing new ideas and strategies that have led to improved performance and results. [He/She] is highly skilled in [Job responsibilities] and [he/she] constantly demonstrated [list of skills and qualifications] during [his/her] tenure.

In closing, I fully endorse [employee’s name] and strongly recommend [him/her] for any position that [he/she] may be applying for. [He/She] would be a valuable asset to any organization. Please do not hesitate to contact me if you require further information.

Best regards,

[Your name and signature]

Sample Notarized Letter of Affidavit for Residency

To Whom It May Concern,

I, [your name], am writing to confirm that [individual’s name] has been residing with me at [address] since [date/month/year]. I am providing this notarized letter as proof of residency for [his/her] application for [purpose of application].

During [his/her] time residing with me, [individual’s name] has contributed to the household by [list of tasks/responsibilities], and has been a responsible and respectful housemate.

I also confirm that [individual’s name] has received mail at this address and that [he/she] has used [this address/phone number/ rent receipts] as proof of residence.

I declare under penalty of perjury that the information contained in this letter is true and correct.


[Your name and signature]

Sample Notarized Letter of Authorization for Medical Treatment

To Whom It May Concern,

I, [parent/guardian name], hereby authorize [child’s name] to receive medical treatment at [name of clinic/hospital] under the care of [doctor’s name]. This authorization is effective immediately and will remain in effect until [date or condition].

[Child’s name] was born on [birthdate] and [he/she] is a minor. [He/She] has my full and unconditional permission to receive any medical treatment deemed necessary by the attending physician.

I also authorize the medical staff to disclose information concerning my child’s medical condition, treatment, and any other matter that they deem appropriate to me or any other person I have designated.

I declare under penalty of perjury that the information contained in this letter is current and accurate.


[Parent/Guardian’s name and Signature]

Sample Notarized Letter of Certification for Completion of Education

To Whom It May Concern,

I, [Your Name], a professor at [Name of educational institution], hereby certify that [Student’s name] has successfully completed the requirements for [Degree or Diploma] program during the academic year [Year of graduation] with a cumulative GPA of [GPA].

[Student’s name] has demonstrated excellent academic performance and great enthusiasm towards [his/her] studies throughout [his/her] tenure. [He/She] has excelled in [list of courses, programs or subjects] and demonstrated an in-depth understanding and knowledge in [his/her] respective field.

As [his/her] academic advisor, I can attest to [his/her] hard work, dedication, and commitment towards [his/her] studies, research activities, and leadership roles. [His/Her] academic and intellectual achievements have set a great example for others to follow and will serve [him/her] well as [he/she] enters the workforce or advanced studies.

Please do not hesitate to contact me if you require any further information.


[Your name and signature]

Sample Notarized Letter for Immigration Purposes

To Whom It May Concern,

I, [Your Name], hereby certify that [Applicant’s Name] is a bona fide member of my family and [He/She] has been residing with me at [Address] since [Exact Date of residency].

[Applicant’s Name] arrived in the United States on [Date of Entry] on a [Visa type] and [He/She] has maintained legal status during [his/her] entire stay in the US.

[He/She] has been a valued family member and has contributed to our household by [list of tasks/responsibilities]. [His/Her] presence has been an important factor in [his/her] younger sibling’s academic and emotional growth, as well as [his/her] overall well-being.

I declare under penalty of perjury that the information contained in this letter is correct.


[Your Name and Signature]

Sample Notarized Letter for Financial Support

To Whom It May Concern,

I, [Your name], hereby confirm that I have been providing financial support to [Name of Recipient] for a period of [Years/months] based on an agreement between us.

I am fully responsible for providing [Name of Recipient] with [Monthly/daily] financial assistance to cover [his/her] basic needs such as [Housing, Food, Utilities and essential medical expenses], as well as occasional personal needs with [Money amount and frequency] under the terms of [Agreement type].

I have complied with all the terms of this agreement and have never been in default. I will continue to provide financial assistance to [Name of Recipient] until [condition of the agreement is met].

I declare under penalty of perjury that the information contained in this letter is true.


[Your Name and Signature]

Tips for Writing a Notarized Letter

A notarized letter is a legal document that requires the signature of the sender to be verified by a notary public. It is commonly used in various situations such as immigration, child custody, and legal agreements. Here are some useful tips for writing a notarized letter.

1. State the purpose of the letter clearly: Make sure your letter states the reason for why it is being written. This may involve stating the exact transaction type or providing background information for why the letter is necessary. It is important to ensure that the purpose of the letter is clear so that the notary public can understand the scope of the request.

2. Include all necessary information: Ensure that the letter includes all important details related to the transaction. This could include names, dates, and transaction details. Be sure to double check this information to avoid any errors which could cause issues in the notarization process.

3. Use professional language: As with any type of business communication, it is important to use a professional and business-like tone in the notarized letter. This is particularly important if the letter is being used for legal purposes. Keep in mind that the notary public will be verifying the signature on the letter, so it is important to make the best impression possible.

4. Sign in front of the notary: The sender should sign the letter in front of the notary public, who will then verify the signature and attach their own signature along with a stamp or seal. It is also important for the sender to bring along a valid form of identification when signing the letter.

5. Keep copies for your records: After the notarization process is completed, it is important to keep a copy of the letter for your own records. This will ensure that you have a copy of the signed and notarized document in case it is needed in the future.

By following these tips, you can ensure that your notarized letter is professional, accurate and valid. It is always important to be thorough and careful when writing any legal documents to avoid any potential issues.

Frequently Asked Questions – Sample Notarized Letter

What is a sample notarized letter?

A sample notarized letter is a template that can be used as a guide when writing an official letter that requires notarization. It provides a basic outline of the information needed and can be customized to fit the specifics of the situation.

Why is notarization important for a letter?

Notarization provides an additional level of verification that the letter is authentic and the signatures are genuine. This is particularly important in legal or business contexts where the letter may have significant consequences.

What are some common uses for a notarized letter?

Common uses for a notarized letter include confirming identity, authorship, or permission, acknowledging debts or payments, verifying employment or salary, and authorizing medical treatment or legal representation.

What information should be included in a notarized letter?

A notarized letter should include the date, names and addresses of both the sender and recipient, a clear statement of the purpose or request, any relevant details or supporting documentation, and the signatures of both parties.

Who can notarize a letter?

A notary public, authorized by the state government, can notarize a letter. This individual verifies the identity of the signer, witnesses the signing of the letter, and applies a stamp or seal to confirm the authenticity of the signature.

Is it necessary to use a template for a notarized letter?

While a template can be helpful in ensuring that all necessary information is included, it is not strictly necessary. However, it is important to ensure that the letter includes all required information and is clear, concise, and accurate.

Can a notarized letter be used in court?

Depending on the context and contents of the letter, a notarized letter may be admissible as evidence in court. However, it is important to consult with an attorney to determine the legal requirements and implications of using a notarized letter as evidence.

Signed, sealed, delivered, it’s yours!

And just like that, you’re now an expert in notarized letters! We hope this article has made the process a little clearer and easier for you. If you need any more templates or examples, remember to bookmark and come back again soon. And as always, thanks for reading!