Are you eagerly waiting to hear back from your dream job after submitting an acceptance letter? Did you know that following up with a professionally crafted job follow acceptance up letter template can improve your chances of securing the position?
That’s right – a well-written follow-up letter can set you apart from other candidates and show the employer your enthusiasm and dedication towards the opportunity. It also offers a chance to express your gratitude and reiterate your qualifications for the role.
But with so many templates available online, it’s tough to know where to start. That’s where we come in. We’ve done the research and compiled some examples for you to edit as needed.
Whether you’re a recent graduate or a seasoned professional, our job follow acceptance up letter templates cater to all levels of experience and industries. So why wait? Take the next step towards bagging that dream job and showcase your exceptional communication skills with our templates.
The Perfect Structure for a Job Acceptance Follow-Up Letter
When you have received a job offer, it’s important to let the employer know of your decision as soon as possible. However, following up with a job acceptance letter can set you apart from other candidates and show your professionalism and courtesy. Here’s the perfect structure to follow:
Opening Paragraph
The opening paragraph should be brief and to the point. Thank the employer for offering you the job and express your excitement to accept the offer. This sets the stage for a positive and productive conversation.
Confirmation of Terms
The next paragraph should confirm the terms of the job offer. This would include the compensation package, start date, job title, and any other significant details. By reiterating these details, you demonstrate that you have carefully considered the offer and you are committed to the position.
Gratitude and Appreciation
In the following paragraph, express your gratitude and appreciation for the opportunity to work with the company. This is a great opportunity to acknowledge the company’s reputation, mission, or culture. A heartfelt message of gratitude can go a long way in building a positive relationship with your future employer.
Closing Paragraph
In the closing paragraph, reiterate your excitement for the job and offer any necessary information. This could be your availability for pre-employment screenings, or your intention to complete any remaining paperwork. Finish with a statement of commitment and eagerness to make a positive impact in your new role.
By following this structure, you can craft a professional and thoughtful job acceptance follow-up letter that showcases your enthusiasm and highlights your attention to detail. It’s a simple yet effective way to leave a positive impression on your future employer.
Job Follow Up Acceptance Letter Templates
Sample 1: Following up on a Job Offer
Greetings,
I am writing to accept the job offer you extended to me earlier this week. I have decided to take this opportunity to be part of your esteemed organization and I am excited to work with a team of experienced professionals.
As discussed previously, I will be joining your team starting from next month as an Account Manager. I assure you that I will make significant contributions to the growth of your company. I will do my best to maintain the high level of performance that your organization is known for. I appreciate your trust and confidence in me and I am looking forward to working with you.
Thank you once again for the opportunity to become a part of your team. I am excited to start this new chapter in my career.
Best regards,
John Doe
Sample 2: Following up on the Interview
Greetings,
I would like to express my sincere gratitude for the opportunity to interview for the
I am interested in the position, and I am excited about the possibility of working with your team. I believe that my qualifications and experience make me an excellent fit for the job. I am confident that I would bring value to your organization, and I would be proud to be a part of your team.
Please let me know if there are any additional steps that I need to take to move forward in the hiring process. I am available at your convenience to answer any further questions you may have or to provide additional information as needed. I look forward to hearing from you soon.
Thank you for your time and consideration.
Best regards,
Jane Doe
Sample 3: Following up after Receiving a Rejection Letter
Greetings,
Thank you for taking the time to review my application for the
While I understand that you had other candidates whose qualifications were a better fit for the position, I would appreciate any feedback you can provide regarding my application. Any suggestions or advice you can offer would be greatly appreciated, and I welcome opportunities for professional development and personal improvement as a means of better positioning myself in the future.
Please keep me in mind for future job openings that align with my interests and qualifications. I am always open to hearing about new opportunities with your organization or any others that you may be aware of. Thank you again for considering my candidacy.
Best regards,
John Smith
Sample 4: Following up with a Referral
Greetings,
I wanted to follow up with you regarding my application for the
I submitted my application a few weeks ago, and I wanted to know if there are any updates regarding the hiring process or my application status. I am still interested in the job and believe that my qualifications align with the requirements of the position.
Please let me know if there is anything I can do to support my application or to provide any additional information. I appreciate your attention to my application and your consideration of my qualifications.
Thank you for your time and consideration.
Best regards,
Jessica Lee
Sample 5: Following up after Accepting a Counteroffer
Greetings,
Thank you for your offer letter for the
I received a counteroffer from my current employer, which I have decided to accept. While your organization is an exceptional one, the benefits and growth opportunities that I will receive from my current employer were too good to pass up. I appreciate the time that you and your team invested in me and the effort you put into helping me become a member of your organization.
I would like to extend my best wishes to you and your team in all future endeavors. Thank you for your understanding and continued support.
Best regards,
Michael Chen
Sample 6: Following up after a Skype or Phone Interview
Greetings,
Thank you for taking the time to speak with me over the phone/Skype regarding the
I believe that my qualifications and experiences align with the requirements of the job, and I am looking forward to the opportunity to meet with you in person to discuss the position in further detail.
Should you require any other information or have any further questions, please do not hesitate to contact me. I am available to answer any questions or provide additional information that you may need. Thank you for considering my candidacy. I look forward to hearing from you soon.
Best regards,
Isabelle Lim
Sample 7: Following up after a Delayed Response
Greetings,
I’m following up on the application that I submitted for the
I understand that organizations get busy, but I would like to confirm my application was received and if there are any updates on the position itself. If there are further steps I need to take to complete the application process, or if any other information is required from my end, please let me know.
Thank you for your time on this matter and your consideration. I look forward to hearing from you soon and hopefully discussing the opportunity to work with your team.
Best regards,
Samantha Wright
Tips for Writing a Job Follow-Up Acceptance Letter
Writing a job acceptance follow-up letter is a crucial step for job seekers who want to demonstrate their professionalism and show their enthusiasm for the position. Follow-up letters are sent after a candidate has accepted a job offer to communicate their gratitude and to provide a formal record of their acceptance. Here are some tips for crafting an effective job follow-up acceptance letter:
- Start with a professional tone: Begin the letter with a formal salutation and addressee. Keep the tone professional and positive.
- Be prompt: Send the follow-up acceptance letter within 24-48 hours after receiving the job offer. This shows your eagerness and promptness to respond.
- Express gratitude: The follow-up acceptance letter is an opportunity to thank the employer for offering you the job. Use the opening paragraph to express your gratitude for the opportunity and highlight your enthusiasm about the job role.
- Confirm details: In the acceptance letter, ensure that you confirm all the details of the job offer such as the start date, salary, benefits, and any other terms of the agreement. This will serve as a record of the terms of your agreement with the employer.
- Reiterate your commitment: In the acceptance letter, reiterate your commitment to the job role and the organization. This will show the employer that you are dedicated and excited to start working for them.
- Proofread your letter: Ensure that your letter is well-written, free from spelling and grammar errors, and formatted correctly. Make sure that you have addressed the letter to the correct person and that you have used their correct title.
- Send the letter by email: Email is an efficient and appropriate method for sending the acceptance letter. However, if the employer explicitly requests a hard copy, then send one.
In conclusion, a well-written job follow-up acceptance letter is a great way to kick off your professional relationship with an employer. Follow these tips to create an effective letter that expresses your gratitude, confirms the details of the offer, and reinforces your commitment to the job and the organization.
FAQs for Job Follow Up Acceptance Letter Template
What is a job follow up acceptance letter?
A job follow up acceptance letter is a formal letter that is written to formally accept a job offer and reiterate any relevant information, such as start date and salary.
When should I send a job follow up acceptance letter?
A job follow up acceptance letter should be sent within 24-48 hours after receiving the job offer.
What should I include in a job follow up acceptance letter?
A job follow up acceptance letter should include your gratitude for receiving the job offer, acceptance of the offer, confirmation of start date, and any other relevant information discussed during the interview process.
Is it necessary to send a job follow up acceptance letter?
While it is not necessary, sending a job follow up acceptance letter is a professional gesture that can help solidify your new working relationship with your employer.
Can I negotiate my salary through a job follow up acceptance letter?
A job follow up acceptance letter is not the appropriate venue for salary negotiation. If you wish to negotiate your salary, it is best to do so during the interview process or through a separate negotiation letter.
How should I address the recipient in a job follow up acceptance letter?
You should address the recipient formally, using their proper title and last name (e.g. Dear Ms. Smith).
Should I send a job follow up acceptance letter even if I am not sure I want to accept the job offer?
No, you should only send a job follow up acceptance letter if you are certain that you wish to accept the job offer. If you are unsure or need more information, it is best to speak directly with the employer before making a decision.
Keep in Touch!
Thanks for taking the time to read about our job follow-up acceptance letter template. We hope that it has proved to be a helpful resource for you in your job search. Remember, following up after an interview is a great way to show gratitude for the opportunity and keep yourself top of mind in the hiring manager’s eyes. Make sure to keep checking back on our site for more helpful job search tips and advice. Best of luck to you in your job search!