As we continue to strive for a fair and just society, the issue of workplace harassment is one that cannot be ignored. Recent studies have shown that nearly half of all employees have experienced some form of workplace harassment, including sexual harassment, discrimination, and bullying. Unfortunately, many of these incidents go unreported, leaving victims feeling powerless and alone. That’s why we’ve created a workplace harassment complaint letter template for employees who want to take action and speak out against harassment in the workplace. Our template provides examples and outlines the necessary steps for filing a complaint with HR or management, and can be easily edited to suit your specific needs. Don’t let workplace harassment go unaddressed – use our complaint letter template to make your voice heard and help create a safer, more respectful workplace for all.
The Best Structure for Workplace Harassment Complaint Letter Template
Composing a complaint letter about workplace harassment can be a daunting task, as it must be done with great care and professionalism. It is important to present evidence that can support your claims and explain the situation in a clear and concise way. Below we will outline the best structure for a workplace harassment complaint letter template.
Introduction:
In your introduction, it is recommended that you briefly describe the nature of the complaint and your relationship to the accused. Provide context on the events that led to the incident and the reason why you are filing a complaint.
Background:
The background section provides an opportunity for a more thorough explanation of the incident. This section should explain the events that occurred, the people involved, and the impact of the harassment on you.
Details:
This section should provide specific details of the harassment incident, including dates, times, and any witnesses who were present during the incident. It is crucial to be as detailed as possible in your account and avoid making unfounded accusations.
Impact:
You should explain the extent of the impact the workplace harassment has had on your work and personal life. Provide evidence that the harassment has caused emotional, psychological, or physical harm, and that it has affected your ability to perform your duties effectively.
Conclusion:
In your conclusion, you should restate the complaint and the severity of the situation. You can also express the desired outcome of the complaint and what actions you would like to be taken by management or human resources.
Signature:
The letter should be signed and dated. Including your contact information may also be useful in case more information is needed or if there is a need to follow up with you.
In conclusion, following the above-mentioned structure can make the process of drafting a workplace harassment complaint letter easier. By presenting the facts clearly and providing sufficient evidence, you’re making a stronger case for your complaint. Finally, it is essential to remain calm and professional throughout the course of the complaint.
Workplace Harassment Complaint Letter Templates
Sample #1: Complaint of Sexual Harassment
Dear [HR Manager’s Name],
I am writing to file a formal complaint against [Employee’s Name] for sexually harassing me on multiple occasions. Over the past few weeks, [Employee’s Name] has made several inappropriate comments about my body and has touched me without my consent. These actions have made me uncomfortable and have impacted my ability to work.
I have attempted to communicate with [Employee’s Name] to stop his behavior, but he has persisted. I believe his actions violate our company’s policies and state and federal laws against sexual harassment.
I request that you investigate this matter promptly and take corrective action against [Employee’s Name]. In addition, I would appreciate any support the company can provide me during this difficult time.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Complimentary Close:
Respectfully,
[Your Name]
Sample #2: Complaint of Racial Discrimination
Dear [HR Manager’s Name],
I am writing to file a formal complaint against [Employee’s Name] for racial discrimination. On several occasions, [Employee’s Name] has made derogatory comments about my race and culture. These comments have made me feel unwelcome and uncomfortable in the workplace.
I believe that [Employee’s Name’s] actions violate our company’s policies and state and federal laws prohibiting discrimination in the workplace. I request that you launch an investigation into this matter and take corrective action against [Employee’s Name].
Furthermore, I would appreciate any support the company can provide me during this difficult time.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Complimentary Close:
Best Regards,
[Your Name]
Sample #3: Complaint of Disability Discrimination
Dear [HR Manager’s Name],
I am writing to file a formal complaint against [Employee’s Name] for discriminating against me due to my disability. [Employee’s Name] has refused to make reasonable accommodations for my disability, despite my repeated requests and documentation from my healthcare provider.
I believe that [Employee’s Name’s] actions violate the Americans with Disabilities Act and our company’s policies regarding equal opportunity and accommodation for employees with disabilities.
I request that you launch an investigation into this matter and take corrective action against [Employee’s Name]. Additionally, I would appreciate any support the company can provide me during this difficult time.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Complimentary Close:
Sincerely Yours,
[Your Name]
Sample #4: Complaint of Age Discrimination
Dear [HR Manager’s Name],
I am writing to file a formal complaint against [Employee’s Name] for discriminating me on the basis of age. [Employee’s Name] has made several comments about my age, stating that I am “too old” to learn new skills and perform my job effectively.
These comments have made me feel devalued and marginalized as an employee. I believe that [Employee’s Name’s] actions violate our company’s policies and state and federal laws prohibiting age discrimination.
I request that you launch an investigation into this matter and take corrective action against [Employee’s Name]. Additionally, I would appreciate any support the company can provide me during this difficult time.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Complimentary Close:
Thanking You,
[Your Name]
Sample #5: Complaint of Gender Discrimination
Dear [HR Manager’s Name],
I am writing to file a formal complaint against [Employee’s Name] for discriminating me on the basis of gender. [Employee’s Name] has consistently denied me access to certain projects and opportunities, stating that these are “more suited” for male employees.
I believe that [Employee’s Name’s] actions violate our company’s policies and state and federal laws prohibiting gender bias and discrimination.
I request that you launch an investigation into this matter and take corrective action against [Employee’s Name]. Additionally, I would appreciate any support the company can provide me during this difficult time.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Complimentary Close:
Regards,
[Your Name]
Sample #6: Complaint of Hostile Work Environment
Dear [HR Manager’s Name],
I am writing to file a formal complaint about the hostile work environment created by [Employee’s Name]. Over the past few months, [Employee’s Name] has made derogatory comments about my race, gender, and sexual orientation. These comments have made me and several other colleagues feel unsafe and uncomfortable in the workplace.
I believe that [Employee’s Name’s] actions violate our company’s policies regarding discrimination, respect in the workplace, and civil behavior.
I request that you launch an investigation into this matter and take prompt corrective action against [Employee’s Name]. Additionally, I would appreciate any support the company can provide me and my colleagues during this difficult time.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Complimentary Close:
Best Regards,
[Your Name]
Sample #7: Complaint of Retaliation
Dear [HR Manager’s Name],
I am writing to file a formal complaint against [Employee’s Name] for retaliation. I raised a concern about [Employee’s Name’s] behavior towards me, and after I filed the complaint, [Employee’s Name] has taken several adverse actions towards me, cutting my work hours and giving me unfavorable assignments.
I believe that [Employee’s Name’s] actions violate our company’s policies and state and federal laws prohibiting retaliation against employees who make complaints of harassment or discrimination.
I request that you launch an investigation into this matter and take corrective action against [Employee’s Name]. Additionally, I would appreciate any support the company can provide me during this difficult time.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Complimentary Close:
Sincerely Yours,
[Your Name]
Tips for Writing a Workplace Harassment Complaint Letter Template
Workplace harassment is a serious issue that requires immediate action. If you are a victim of harassment at work, it is important to speak up and take action to protect your rights and well-being. A workplace harassment complaint letter template can help you document your situation and report the harassment to your employer or human resources department. Here are some tips for writing a workplace harassment complaint letter template:
- Be clear and concise: Your letter should be clear, concise, and to the point. Be specific about the nature of the harassment and how it has impacted you.
- Provide evidence: If possible, provide documentation or evidence that supports your claim. This can include emails, text messages, or witness statements.
- Use professional language: Your letter should be written in a professional tone and use appropriate language. Avoid using emotional or angry language that can detract from your credibility.
- Include a call to action: Be clear about what you want to happen as a result of your complaint. This can include an investigation, disciplinary action, or other steps to address the harassment.
- Follow the company policy: Be sure to follow your company’s policy for reporting harassment. This may involve reporting the harassment to your supervisor, human resources department, or other designated person within the organization.
- Consider seeking legal advice: If you are not satisfied with how your employer is handling your complaint, consider seeking legal advice or filing a complaint with the Equal Employment Opportunity Commission (EEOC).
By following these tips for writing a workplace harassment complaint letter template, you can document your situation and take action to protect your rights and well-being. Remember that workplace harassment is not acceptable and you have the right to a safe and respectful workplace.
Workplace Harassment Complaint Letter Template FAQs
What is a workplace harassment complaint letter template?
A workplace harassment complaint letter template is a formal document that outlines an employee’s complaint against an employer or colleague for harassment in the workplace.
When should I use a workplace harassment complaint letter template?
You should use a workplace harassment complaint letter template when you experience harassment in the workplace or witness harassment happening to a colleague. You should also use it when you want to formally document your complaint and seek a resolution from your employer.
What should I include in a workplace harassment complaint letter?
You should include the name of the person or people who are responsible for the harassment, a detailed description of the incident or incidents, the impact it has had on your work and well-being, any witnesses to the harassment, and a proposed solution to the problem.
How should I submit a workplace harassment complaint letter?
You should submit your workplace harassment complaint letter to your employer’s human resources department or to a designated complaint manager. Be sure to keep a copy of the letter for your records.
What happens after I submit a workplace harassment complaint letter?
Your employer is required to investigate your complaint. They will likely interview you and any witnesses, gather evidence, and determine if harassment has indeed occurred. They may also take disciplinary action against the harasser if necessary.
What if my employer does not respond to my workplace harassment complaint letter?
You should follow up with your employer to ensure that they have received your complaint and are taking steps to investigate and resolve the issue. If your employer continues to ignore your complaint, you may want to seek legal advice or file a complaint with your local human rights commission.
What protections do I have against retaliation for filing a workplace harassment complaint?
You have legal protections against retaliation for filing a workplace harassment complaint. Your employer cannot punish you or treat you unfairly because you reported harassment. If you experience any form of retaliation, you have the right to file a complaint with your local authorities.
Thanks for Stopping By
I hope this article has provided you with enough information about workplace harassment and how to write a complaint letter. Remember, no one deserves to suffer in silence. If you or anyone you know is facing harassment in the workplace, please speak up. You might be helping yourself and others as well. Don’t forget to revisit our blog for more helpful content related to this topic. Have a great day!